[Google] My organization structure
Description
I needed to organize myself. But it wasn't about a lack of tools; there are tons of useful tools around. It was more about the method.
That's why I developed an organization method. I've been using and testing it day by day for more than a year and all I can say is: It works. At least for me.
For those who already have an organization method, I hope mine gives you some ideas. And if you don't have an organization method yet, this can be a good head start.
Requirements
Attention, these instructions require: Unicode 12 | March 2019Keep: 🔴🟠🟡🟤🟢🟣🔵⚫⚪⭕🟥🟧🟨🟫🟩🟪🟦⬛⬜
Calendar: 🔷🔶🔸🌤️💵🏃
Extra: ⚠️💭🎮
Table of Contents
Google Keep
Markdowns Structure
*Click to expand | Right-click / touch-and-hold to copy
🔴 To do : Anything urgent
Red: It can be used for anything that should be resolved quickly. If it is red, it means high importance, attention, and urgency
🟠 Events : Periodic and constant events
Orange: Periodic and constant events (Events | notifications)
Important: Since holidays and birthdays are periodic, they receive this color. but with a different saturation, like tangerine
🟡 Notes : Notes
Yellow: Notes (It's meant to be like a digital Post-it)
🟤 Work : Related to labor
Brown: Notes related to work (Also can be called "Companies")
🟢 Finances : Everything money-related
Green: Monetary - In and out
🟣 Studies : Learning related
Purple: Notes related to personal and formal study
🔵 Projects : Projects related
Blue: One subject so important that deserves one full note, or something that will happen for a long period is a project
⚫ Personal : Personal Documents
Black: Anything personal-related. Documents, ID's and important personal info
⚪ Health : Anything related to Health
White: Exercise, medication intake, nutrition, etc.
Attention: Unfortunately, Google didn't add the white color to keep. Sadly. :(
⭕ Others : Others
Transparent: Everything that doesn't fit the other categories.
Attention: This is the only note that won't have a color in keep's interface
Naming convention
Key: value
Notes Structure:
This example shows the markdowns and notes with the colors applied and no text
Examples
Notes content
Example:
All my Notes | *Click to expand
todoReminders content
Reminders are events. This means they will show up and repeat in specific intervals you set.
They appear in the notification bar. This means they don't have background color. To make more appealing and avoid desensitization, I've used the square emojis, so they can appear with color in the navigation bar.
Attention: With this method in place, all reminders will be added to the events markdown. (Not mandatory, but recommended) 🟠 EventsExample:
Bellow, you can allow notifications and see how it would appear for you in your phone.
Context of the example: Wednesday - 16h30 (4h30 PM)
(Link)
🟥 Obligations: Afternoon
🟧 Tasks: Wednesday
🟫 Work: Break (Afternoon)
🟪 Studies: Russian (Remember)
All my reminders | *Click to expand
Day
* Notes that repeat every dayAll days
08:30 🟫 Work: Entry
- Eat breakfast (No black coffee)
10:30 🟥 Obligations: Morning
- Brush your teeth
10:30 🟫 Work: Break (Morning)
- Coffee Break
10:30 🟪 Studies: Arabic - Remember
- نعم (Na'am) = Yes
- لا (Laa) = No
- ربما (Rubamaa) = Maybe
13:00 ⬜ Health : Lunch (Shake) | * expand
- 1. Base: 250ml Milk / almond milk + 1 scoop of Whey + 5g of Creatine.
- 2. Energy: 1 Banana + 1 tablespoon of Oats (or Greek yogurt for creaminess) + Chia.
- 3. Fats: One-half of a small Avocado + 1 teaspoon of Peanut Butter.
- 4. Micronutrients: 1 tablespoon of Flaxseed + Brazil nut + Pumpkin Seed = Zinc, Magnesium, and Selenium
- 5. Extra: [N] Hemp Seed or Toasted Soy, [P] Sesame or Sunflower [K] Chopped Apricot or Pistachio
16:30 🟥 Obligations: Afternoon
- Brush the teeth
- Coffee consumption is prohibited
16:30 🟫 Work: Break (Afternoon)
- Coffee break
16:30 🟪 Studies: Russian (Remember)
- Да (Da) = Yes
- Нет (Nyet) = No
- Может быть (Mozhet byt') = Maybe
21:00 🟥 Obligations: Night
- Start preparing for sleep. (No: coffee, sugar)
- Brush your teeth
- Take a shower | Have tea
21:00 ⬜ Health: Medicine
- Vitamins (Omega3)
22:00 ⬜ Health: Dinner (Food) | * expand
Week
* Notes that repeat every week (in a specific day)All weekdays
Sunday
13:00 🟧 Tasks: Sunday
Maintenance: Cook / Wash ClothesMonday
16:30 🟧 Tasks: Monday
Write something ( blog post / code )Tuesday
20:30 🟥 Periodic: Trash (Tuesday)
Trash: Kitchen, bathroom and recyclable13:00 🟧 Tasks: Tuesday
Work on ANY projectWednesday
20:30 🟥 Periodic: Trash (Thursday)
Trash: Kitchen, bathroom and recyclable13:00 🟧 Tasks: Thursday
Work on ANY projectFriday
13:00 🟧 Tasks: Friday
Write something ( blog post / code )Saturday
13:00 🟧 Tasks: Saturday
Maintenance: HomeScreenshot
Google Calendar
Colors
To make it cohesive and coherent, the colors used here are the same in the whole Google ecosystem.
However, due to the bigger complexity of calendar, some colors were added.
Pink : Everything related to Home
It can be used to have important registers of the home, Family Events, Bill Payments or pet care information
Gray : Everything I have no power of
One example is the climate.
Cyan : Third-Party
It is a marker exclusive to others. For example, a secretary or assistant
Delimiters
Like we did with the reminders, using the emojis as markers, we can easily spot the category.
| Marker | Use | Instruction | Time Span |
|---|---|---|---|
| 🔸 | Reminder events | Must be used before every reminder event | 1 year |
| 🔶 | Bills Events | Must be used before every bill event | Automatic (every month) |
| 🔷 | Long Reminder | Must be used before every long reminder event | More than 1 year |
Examples
Bills
- 🔶 Bills: Periodic
- 🔶 Bills: University
- 🔶 Bills: Rent
- 🔶 Bills: Company tax
Reminders
- 🔶 Bills: Grocery Shopping
- 🔶 Uni: test (01/01/01 - 00h00)
- 🔶 Pets: Pet Shop visit
Long time Reminders
- 🔷 ACME Co.: Day I was hired
- 🔷 Pets: Day I bought my Cat
Third Party
- Secretary: Dentist
Health
- 🏃 Health: Sunday sports
Miscellaneous
I also want to share my folder structure.
With this, you can mirror your files to multiple devices.
You can set a small folder to sync in cloud, without compromise your data
Multimedia / Games / Emulators / Essentials (To bios and Memory Cards)
Multimedia / Games / Emulators / Roms (To games that won't go to cloud, but to my other devices)
SD Card folder structure.png)
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